Otherwise your international meeting becomes a social gathering. While it doesn’t have to go into every single detail, it’s helpful to share the agenda in advance and make the purpose known beforehand so everyone can work towards a common goal. When you invite people to a meeting, their initial questions are: what is the purpose of the meeting, what is my role and what can I expect? The agenda is the number one thing that reflects all three of these issues. Food is a very common concern where allergies, beliefs and preferences make up the usual pitfalls. Clear things up in advance, but be prepared for the unexpected as well. Manage expectationsĪn international meeting is different from a regular one at your office, so be aware of what attendees might expect, from seating arrangements to equipment, introductions or live video.
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For virtual meetings, provide clear instructions on how to join the call. Consider a checklist or FAQs for issues such as travel, what to bring, other requirements or even cultural issues at the destination. Invitations, descriptions, presentations and other material should feature concise and standard English to make it easy for everyone. Simplify what you can to streamline the meeting, from the itinerary to the menu. Here’s how you can master business English.For both in-person and virtual meetings, give all attendees enough time to prepare also, make travel arrangements or clear up their schedule. You can also reach out to associations or even planners at the destination for help. Once you know where the meeting will be held (and what the budget is), you can dive into the specifics of the location: time zone differences for all attendees, holidays, local events, travel restrictions, general news, health and safety concerns and cultural differences. International meetings take more planning time. In the following, we’ll give you tips and best practises for holding international meetings, give you inspiring ideas for more innovative meetings and list some key phrases for business meetings in English. As an international meeting organiser, familiarise yourself with these conventions in the English-speaking world and the differences between various types of companies. Set your aEnglish might be the universal language for holding business meetings around the world, both in personal and through video calls, but individual countries still have different customs and expectations when it comes to meetings.
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